Information on personal data processing

In the present document we would like to provide you with information about your rights related to your personal data processing to which may occur with your visit of our website www.robe.cz, www.robekariera.cz, www.anolislighting.com, in the course of trade with company ROBE lighting s.r.o., ID 640 88 791, with residence Hážovice 2090, 756 61 Rožnov pod Radhoštěm, Czech Republic, and possibly in other cases such a visit of our pages on Facebook, Twitter, Instagram, Linked In or Pinterest.

The web administrator of www.robe.cz, www.robekariera.cz, www.anolislighting.com and our social nets is ROBE lighting s.r.o. with residence in the Czech Republic.

Our company has opened so called micro web pages which serve for presentation of our single company products. It is spares.robe.cz, www.robe-esprite.com, www.promotion-lighting.com, www.robegreen.com, www.robeontheroad.com, www.robe-iseries.com, www.robe-maritime.com and robe-te.com.

Company´s ROBE lighting s.r.o. headquarters is in the Czech Republic and there established subsidiaries are around the world. It is ROBE LIGHTING ASIA PACIFIC PTE. LTD. (seat in Singapore), ROBE CIS (seat in Russia), ROBE DEUTSCHLAND GMBH (seat in Germany), ROBE LIGHTING FRANCE SAS (seat in France), ROBE UK LTD. (seat in Great Britain), and ROBE LIGHTING, INC. (seat in the USA). All information about single subsidiaries including all contact data you can find on websites www.robe.cz. To be redirected to the sphere in which an authorized person will attend your needs we have installed domains to which you are redirected according to the sphere you are in. They are domains www.robelighting.es, www.robelighting.de, www.robelighting.fr, www.robe.ru, www.robelighting.com and www.robeuk.com.

The procedures of our subsidiaries in the field of personal data protection may vary from country to country in which they operate to comply with local legal requirements. Our subsidiaries are legally independent entities that solve the personal data protection internally in a way that complies with legal national and supranational standards.

We do not share your data with our subsidiaries (or other entities), unless your consent was given to us. We may also share your data with company subsidiaries in cases where this obligation is imposed on us by a valid legal norm or allows us to share it or when our legitimate interest is given.

Please note that this document will be updated on a regular basis.

You can be sure that the protection of your personal data is important to us. While data processing we respect valid legal regulations and we process it only in the range for the processing purpose. We protect your data to the fullest possible extent enabling by the technical level of available resources. Strict rules, which determine an employee who may have an access to your personal data and what kind of personal data he/she may process, are exercised in our company.

We would be glad you to read carefully the information you are provided with and get acquainted with it. We attempted the provided information to be for you as comprehensible as possible. However, if anything is not clear to you, we would be happy to answer your questions.

For this purpose, please contact us by e-mail at [email protected], or by e-mail at [email protected].

If you do not agree with the way of your data processing, you can contact a supervisory authority which in the Czech Republic is:

Personal data protection office/Úřad pro ochranu osobních údajů, Pplk. Sochora 27, 170 00 Praha 7, tel.: +420 234 665 111, web: www.uoou.cz.

YOUR PERSONAL DATA ADMINISTRATOR

An administrator of your personal data is ROBE lighting s.r.o., company ID 640 88 791, with seat in Hážovice 2090, 756 61 Rožnov pod Radhoštěm, Czech Republic. If you are in any way in a contact with any of our subsidiaries, then this subsidiary is your data administrator.

As the administrator, we collect and process your data, and we are responsible for ensuring your data to be processed properly and in accordance with law.

The administrator of your data obtained or provided through www.anolislighting.com is our subsidiary, ROBE UK LTD., which runs this site.

A contact to our subsidiary ROBE UK LTD. is:

3 Spinney View

Stone Circle Road

Round Spinney Industrial Estate

NN3 8RF, Northampton, UK

tel.: 01 604 741000

E-mail: [email protected]

DATA PROCESSED IN CONNECTION WITH YOUR WEB VISIT OF WWW.ROBE.CZ AND RELATED DOMAINS

Web www.robe.cz (including all related domains www.anolislighting.com, www.robelighting.es, www.robelighting.de, www.robelighting.fr, www.robe.ru, www.robelighting.com and www.robeuk.com) serves primarily as an informative web site. However, we use on this site and related domains the tools for web analysis (such as Google Analytics 4, Google AdWords, Hotjar, and cookies) that automatically and above of all acquire your IP address. Please note that the data obtained from analytics tools do not have to be personal data in all cases, because even a combination of these data may not allow to identify you (Google makes so-called anonymization of your IP address, Hotjar Company does not store your full IP address).

The analytical tools are used to increase the productivity of our website. Google Company has already adopted a new alteration of personal data protection policy. You can read the details on: https://policies.google.com/privacy?hl=cs.

 If you do not want Google to collect and use data obtained from analytic tools, you can download the browser plug-in, which can be found on: https://tools.google.com/dlpage/gaoptout.

Hotjar Company has already adopted a new alteration of personal data protection policy in accordance with the General Regulation on the personal data protection. Their principles can be found on: https://www.hotjar.com/legal.

If you do not want Hotjar to collect your data, you can change the data collection permission at any time on: https://www.hotjar.com/legal/compliance/opt-out.

To increase productivity we also use cookies on www.robe.cz and related domains. Cookies are small text files which are stored on your computer or mobile device by web pages when you start using our site.

Most Web browsers accept cookies by default at starting mode. You can block cookies in your browser settings, or you can set the browser to alert you when these files are sent to your device.

Robe also integrates content from third parties in this website. Examples of this are the integration of Facebook services or Vimeo videos. These third-party providers can theoretically set cookies while you are visiting the Robe website, obtaining the information that you have opened a Robe website, for example. Please visit the websites of third-party providers to obtain more information regarding their use of cookies. If you have decided as a general principle not to give your consent to the use of cookies that require consent or to revoke consent that has been given, you are only provided with the functionalities of our website where we can guarantee use without these cookies. Areas of our website that potentially offer the technical possibility to integrate third-party content and therefore to set third-party cookies are not available to you in this case. You will be informed of this by a corresponding prompt. If you nonetheless wish to use the content of the website in such a case, this is only possible if you agree to use cookies requiring consent. Activate the consent function available at the respective position on our website.

Please read more about the use of cookies on our website in our cookie policy.

Our helpdesk https://robelighting.jitbit.com/helpdesk/ can be also found on www.robe.cz. Helpdesk is run through Jitbit Software. Jitbit contact information is as follows:

Jitbit LP

Summit House, 4-5 Mitchell Street

Edinburgh, EH6 7BD

UK

Tel.: +1 (646) 397-7708

Web: www.jitbit.com

In order to provide you with quality technical support services, the helpdesk requires registration. Required information is your e-mail address that we need to be able to communicate to you. As part of your registration, you may also choose your username and password to the next log in the helpdesk. When registering or using the helpdesk, you may voluntarily provide us with your other personal data in order to improve our services. You may ask us at any time to cancel your registration in the helpdesk at [email protected].

If you want to be informed about news from our company society and lighting technology, you can register on www.robe.cz to subscribe to a newsletter and a technical newsletter. Also, you can subscribe to a newsletter of our subsidiaries via pop-up link on their contact pages or in the footer of localizations.

The possibility to unsubscribe from our (and our subsidiaries') newsletter is given you in each information e-mail you receive from us. You also have the opportunity to edit your personal data you have provided us with at any time by visiting the link which is the part of our information e-mail.

If you cancel your newsletter subscription, we will no longer process your data for this purpose.

At www.robe.cz and its derivates you can create an account by providing us with your email address, name and optionally with your company when signing up, and you create your own password. This login may be used on our site for access to information that is not accessible on the non-logged-in site. Registration may be canceled at any time by request sent to an e-mail [email protected] or by visiting the link which is the part of information emails you receive from us. If you cancel your registration, we will no longer process your data for this purpose and may only store it for the duration required by law if applicable.

On robe.cz and its derivates there is a form through which you can ask us about our products. This way provided us with information necessary to respond to your request. By providing your info in this form please be aware that we may forward your data to the subsidiary or distribution partner corresponding to your territory in order to provide you with accurate information. Once your requirement is arranged, we will no longer process your data for this purpose.

We do not take any liability for external links on our website.

DATA PROCESSED IN CONNECTION WITH YOUR WEB VISIT WWW.ROBEKARIERA.CZ

The purpose of www.robekariera.cz is primarily to inform about vacancies in our company and about programs for students (internships, scholarships, etc.).

If you are interested in a vacant job position or a current student program, we provide you with a clear and simple way (form) how to apply for a position or a program. You can attach your CV to the form. You can also send us your CV via e-mail to [email protected].

If you send us your CV, we will keep it only for the time until the specific position / program for students is assigned. If you wanted us to keep your CV longer and addressed you in case a suitable job / student program is released for you, you may give us your consent for this purpose.

We use web analytics tools (Google Analytics 4, Google AdWords, and Hotjar) on www.robekariera.cz  which automatically get your IP address. Please note that the data obtained from analytics tools does not have to be a personal data in all cases, because either a combination of these data does not have to allow you to be identified (Google Company performs so-called anonymization of your IP address, Hotjar does not store your full IP address).

Analytical tools are used to increase the productivity of our website.

Google has already adopted a new personal data protection policy. You can read the details on: https://policies.google.com/privacy?hl=cs.

If you do not want Google to collect and use analytics data, you can download the browser plug-in, which can be found on: https://tools.google.com/dlpage/gaoptout.

Hotjar Company has also adopted a new personal data protection policy in line with the General Regulation on the personal data protection. You can find their principles on: https://www.hotjar.com/legal.

If you do not want Hotjar to collect your data, you may change the data collection permission at any time on: https://www.hotjar.com/legal/compliance/opt-out.

We also use cookies on www.robekariera.cz to increase productivity. Cookies are small text files that web pages store on your computer or mobile device when you start using our site.

Most Web browsers accept cookies by default at starting set. You can block cookies in your browser settings, or you can set the browser to alert you when these files are sent to your device.

PROVIDED THAT YOU VISIT ANY OF OUR MICRO WEB PAGES

We have opened these micro-web sites for the purpose of our products presentation

https://spares.robe.cz

https://www.robeontheroad.com

https://www.robe-esprite.com

https://www.robe-te.com

https://www.robegreen.com

https://www.promotion-lighting.com

https://www.robe-iseries.com

https://www.robe-maritime.com

These stated micro websites are primarily used as information sites. We use cookies on our micro website to increase their productivity. Cookies are small text files that websites store on your computer or mobile device when you start using one of our micro sites. Please note that the data obtained from this analytical tool does not have to be a personal data in all cases because either a combination of these data does not have to allow you to be identified.

Most web browsers at starting set accept cookies by default. You may block cookies in your browser settings, or you may set the browser to alert you when these files are sent to your device.

PROVIDED THAT YOU FOLLOW OUR SOCIAL NETWORK

Our company (and our subsiriaries) want to be in touch with you and provide you with news from our company society and the world of lighting technology. For this purpose, not only web pages, but also profiles on social networks that you can find at the following links have been made:

Profile Facebook ROBE lighting - https://www.facebook.com/ROBELIGHTING

Profile Facebook ROBE Deutschland GmbH - https://www.facebook.com/robedeutschland

Profile Facebook ROBE lighting France SAS - https://www.facebook.com/robelighting.france

Profile Facebook ROBE lighting, Inc. - https://www.facebook.com/TheRobeWay

Profile Facebook ROBE LIGHTING ASIA PACIFIC PTE. LTD - https://www.facebook.com/ROBEASIAPAC

Profile Facebook ROBE LIGHTING UK LTD LTD - https://www.facebook.com/robearoundtheuk

Profile Facebook ROBE lighting CZ&SK - https://www.facebook.com/RobelightingCZSK

Profile Facebook ROBE lighting CIS - https://www.facebook.com/HaRusskom

Profile Instagram ROBE lighting - https://www.instagram.com/robelighting/

Profile Instagram ROBE Deutschland GmbH - https://www.instagram.com/robedeutschland/

Profile Instagram ROBE lighting France SAS - https://www.instagram.com/robe_lighting_france/

Profile Instagram ROBE lighting, Inc. - https://www.instagram.com/therobeway/

Profile Instagram ROBE LIGHTING ASIA PACIFIC PTE. LTD - https://www.instagram.com/robe.lighting.ap/

Profile Instagram ROBE LIGHTING UK LTD LTD - https://www.instagram.com/robearoundtheuk/

Profile LinkedIn ROBE lighting - https://www.linkedin.com/company/robe-lighting-s-r-o-

Profile LinkedIn ROBE LIGHTING UK LTD - https://www.linkedin.com/company/robe-uk-ltd/

Profile LinkedIn ROBE Deutschland GmbH - https://www.linkedin.com/company/robe-deutschland

Profile LinkedIn ROBE lighting France SAS - https://www.linkedin.com/company/robe-lighting-france/

Profile Twitter ROBE lighting - https://twitter.com/Robelighting

Profile Twitter ROBE lighting, Inc. - https://twitter.com/therobeway

Profile Twitter ROBE LIGHTING UK LTD - https://twitter.com/robearoundtheuk

Profile Pinterest ROBE lighting - https://cz.pinterest.com/robelighting/

Profile Anolis LinkedIn - https://www.linkedin.com/company/anolislighting/

Profile Anolis Twitter - https://twitter.com/anolislighting

Our profiles (and our subsidiaries’ profiles) on social networks may be changing.

Links to our social networks can be also find on our website (links to our subsidiaries’ social networks can be also find on their websites). If you are interested in following us on social networks, it is sufficient if you choose to follow our profiles according to the settings of the social network. You are whenever enabled to cancel or unsubscribe from our profiles on that social network.

If you follow us on social networks, we do not process your data in any way. Social networks serve only as the source of your awareness.

Individual social network operators are in this case responsible for adoption of your personal data protection policy.

PROVIDED THAT YOU INSTALL OUR APPLICATION

We have developed an application called ROBE lighting, which is available on the Google Play and Apple Ap Store electronic marketplaces. The main purpose of the ROBE lighting application is to inform you about our products, upcoming exhibitions or events and related news. If you install it on your device, please note that we do not process any personal information about how you use it. The application also does not use any analytical tools, including cookies.

We have developed an application called ROBE COM, which is available on Google Play and Apple App Store applications markets. This application is an user interface tool for our products setting and maintenance. If you install our application on your device, please note that we do not process any of your personal information regarding your use of the app. The app also does not use cookies. The app use analytics tools like Firebase Crashlytics for application maintenance.

PROVIDED THAT YOU ARE ON A VISIT TO OUR COMPANY

If you arrange a visit of our company (the production site in Valašské Meziříčí, Czech Republic), please note that our premises are monitored by cameras to protect the company property and also for the safety of you and your stuff. If you drive to our company, your car registration mark is also read by cameras. The cameras monitored rooms are properly marked with information boards. We do not keep recordings from cameras for more than 7 days.

Upon arrival / access at our premises you shall check in at a reception desk and you will be given a visit card. Access to our premises has to be monitored for security reasons to overview the people who can be found there in case any problem occurred. We do not share the camera recordings with anyone. We are only authorized to hand the camera records over to law enforcement authorities in criminal proceedings solely if the offense was committed.

In some cases, our company provides you with transportation and accommodation. In order to arrange everything essential we need some of your data required by transportation companies and accommodation facilities. We do not use such data for any other purposes and we do not process it further after the transport / accommodation arrangement.

PROVIDED THAT YOU PARTICIPATE IN EVENTS ORGANIZED BY THE COMPANY

Our company organizes corporate events for its employees especially of cultural character. If you find yourself in such company events as a visit or our employee´s family member, please note that there are made audiovisual records including photographs which may be published in our in-house monthly (FOCUS magazine), on our social networks or exceptionally also in our product catalogs.

Provided that you wish to participate the event even in such a situation, then we presume that entering the action you gave your permission to expand your appearance, and that with respect to all circumstances, you may reasonably assume the display may be further spread by our company (for the purposes stated above solely).

Public relation and our lighting technology presentation is very important to us, and since there is a large number of people at various relevant events, it would not be technically practicable in case of your disagreement and objections to ensure your portrait not to be pictured in any way. Please note that we spend a lot of money on our promotion materials, and if you requested the photos deletion after their release, it would be for us unduly burdensome.

We do not intend to abuse your portraits in any way. If you explicitly declines to have any picture of your portraits, we would like to ask you not to participate in company events in relation to your personal rights protection.

PROVIDED THAT YOU ARE OUR SUPPLIER

Our company has an extensive network of its suppliers. If you are our contractor, we shall, due mutual contractual relationship existence, process some of your data for the proper performance of the contract, dealing with orders / deliveries, issuing of invoices, invoices payment, accounting, and related agenda. We do not share your data with anyone unless the law (in particular of tax obligations) provides  so, unless our legitimate interest is given or if you do not give us permission to do so.

Your data is kept especially in an information system of which provider in the Czech Republic (AXIOM PROVIS Int., s.r.o., ID Zlín, Pod Vrškem 5360, 761 01) we have a contract for the personal data processing with.

We process your data for the duration of the contractual relationship between us. Upon termination of the contractual relationship, your data is processed within the limitation period of any claims arising out of our business relationship (legal legitimate reason) and in accordance with applicable legal regulations of the Czech Republic. The data which do not have to be after the expiry of the limitation period hereafter processed under the applicable legislation of the Czech Republic, shall be destroyed without undue delay.

PROVIDED THAT YOU ARE OUR CUSTOMER

If you are our customer, we shall, due to a mutual contractual relationship existence, process some of your data for proper contract performance, dealing with orders / deliveries, issuing of invoices, accounting and related agenda. We do not share your data with anyone unless the law (in particular tax obligations) provides so, unless our legitimate interest is given or if you do not give us a permission to do so.

Your data is kept especially in an information system of which provider in the Czech Republic (AXIOM PROVIS Int., s.r.o., ID Zlín, Pod Vrškem 5360, 761 01) we have a contract for the personal data processing with.

We process your data for the duration of the contractual relationship between us. Upon termination of the contractual relationship, your data is processed within the limitation period of any claims arising out of our business relationship (legal legitimate reason) and in accordance with applicable legal regulations of the Czech Republic. The data which do not have to be after the expiry of the limitation period hereafter processed under the applicable legislation of the Czech Republic, shall be destroyed without undue delay.

PROVIDED THAT WE MEET AT FAIRS

Our company participates in world fairs with lighting technology. If you express you are interested in our products at the trade fair, you will provide us with your business card or provide us with your identification card for scanning.

We are aware that the contact transmission at the trade fair does not constitute a consent for sending of business information. For this reason, we always ask you before we start sending you a newsletter whether you are interested in sending it and whether you give us a permission to do so. If you grant us your consent, you may revoke it at any time by sending a request to [email protected].

An option to unsubscribe from newsletters is sent you in any emails you receive from us. You also have the possibility to edit your personal information provided us at any time by visiting a link that is also a part of our emails.

If you withdraw your consent to receive business communications, we will no longer process your data for this purpose.

As we have already explained, our company has subsidiaries around the world which always provide a business in a given location. In order to provide you with the best quality services, including the language in which we will communicate with you and our availability, please note that the data provided us with at the fair is processed under your location and by some of our local subsidiary.

All our subsidiaries control your data in accordance with the law and they always ask you, as we do, for a consent before they start sending you any business message. At our subsidiaries as well, you have the right to withdraw your consent at any time. In such a case, our subsidiary will no longer process your data.

In some cases and at your request, we will allow you to introduce in the fair our new product, which has not been placed on the market yet. In order to protect our company of such information abuse, you shall sign a confidentiality agreement in which you provide us with some of your identification data. We process your data until the product is officially placed on the market and subsequently for the expiration of the limitation period for any claims arising from a breach of confidentiality (legal legitimate reason).

PROVIDED THAT WE SPONSOR YOU

Our company tries to financially support sports organizations, athletes, non-profit organizations, disabled people and other subjects. If we support you financially in the form of sponsorship donations, we shall conclude a contract with you and process certain data about you in order to comply with our contractual and statutory obligations. In the event of your sponsorship termination or if it was just a one-time financial support, we will keep the contracts concluded with you (or your data) for the time set within the legislation.

PROVIDED THAT YOU HAVE CONCLUDED OTHER CONTRACT

In some cases you are necessary to sign a contract with us, whether it is purchase, sale, services securing and other cases when you enter into a contractual relationship with us. For the duration of our contractual relationship, we have to process your data for the purpose of the contract performance. In some cases, this obligation is also imposed on us by a legal directive. Once the contractual relationship is terminated, we process your data only for the duration of the limitation period of any claims arising from our contractual relationship (legal and legitimate reason) and in accordance with applicable legal regulations of the Czech Republic. The data which does not have to be after the expiry of the limitation period kept processing under the applicable legal regulations of the Czech Republic such data shall be eliminated without purposeless delay.

PROVIDED THAT YOU COMMUNICATE WITH US

In case for whatever reason you contact us we have to, for a period of communication with you until the matter is resolved, process some of your data, especially the contact ones. We have no reason to continue processing your data once your request is resolved unless you become our client or a different legal relationship comes to existence between us.

The e-mails we receive from you are erased by our employees regularly your data not to be available longer than the purpose requires, if you are no longer our client or if no other legal relationship has emerged.

SUBJECT´S RIGHT TO PERSONAL DATA ACCESS

You have the right to ask us to confirm whether or not the personal data relating you to be processed.

If you do not find all the information in this document, do not hesitate to contact us at [email protected]. at any time.

SUBJECT´S RIGHT TO PERSONAL DATA CORRECTION/PROCESSING LIMITATION

You have the right to ask us to correct inaccurate personal data or to fill in incomplete personal data relating to you.

If you presume that your maintained data is inaccurate or incomplete, you may ask us to limit its processing until the situation is cleared. You may also ask us to restrict the your data processing if you presume that we process your data illegally or we have no longer the reason to process it at [email protected].

SUBJECT´S RIGHTS TO PERSONAL DATA DELETION

You have the right to ask us to delete the personal data concerning you forthwith if you presume that we no longer have any reason to process your personal data if you withdraw your consent or if you presume we process your data illegally.

We will not delete your data if your personal data processing is necessary to fulfill our legal obligation established by EU law and the law of the Czech Republic or if your personal data processing is necessary for the purpose of archiving in the public interest, for the purpose of scientific or historical research, for statistical purposes, and for function, performance or our legal claims defense. Please send your claims for deleting your personal data to [email protected].

SUBJECT´S RIGHT TO DATA PORTABILITY

You have the right to obtain personal data relating you and provided to us in a structured, commonly used and machine-readable format, and you also have the right to hand this information over to another administrator by sending your application to the email address [email protected].

PERSONAL DATA PROTECTION AND SECURITY

We have already accepted and have been accepting organizational, technical, administrative, and security measures to protect your data as efficient as possible and to prevent the accidental, unlawful or unauthorized damage, loss, alteration, disclosure or use of your data.